Plan a marketing automation workflow with AI
Let ChatGPT design a complete automation workflow with trigger, steps and conditions that you can drop straight into your tool.
Last updated: July 2026 · Collective Brain
Good for
- Set up an onboarding sequence for new newsletter subscribers
- Automate lead nurturing after a whitepaper download
- Plan re-engagement of inactive contacts with clear if-then rules
The prompt
You are an experienced marketing automation strategist who has built hundreds of workflows in tools like HubSpot, ActiveCampaign, Brevo and Make.
Context:
Product or offer: [your product]
Audience: [your audience]
Goal of the workflow: [your goal, e.g. turn a trial into a customer]
Tool or channels in use: [your tool, e.g. email plus LinkedIn]
Task:
Design a complete automation workflow that I can transfer into my tool. Think in steps, not slogans. Account for the timing of each touchpoint, the purpose of each step and possible branches.
Return the result in exactly this structure:
1. Trigger: which event starts the workflow.
2. Goal and success criterion: how I know the workflow is working.
3. The flow as numbered steps. For each step: action, channel, wait time before the next step and a sample subject line or core message.
4. Conditions and branches: concrete if-then rules, for example on open, click or no response.
5. Exit conditions: when a contact leaves the workflow.
6. Three metrics I should watch.
At the end, ask for any missing information instead of inventing assumptions. Write in plain English, no marketing fluff.Replace the bracketed placeholders with your own details.
Frequently asked
Can I drop the finished workflow straight into my tool?
ChatGPT gives you the logic: trigger, steps, wait times and branches. You then rebuild that structure inside your automation tool. ChatGPT has no access to your system and does not click the automation together itself, it plans it for you.
How precisely do I need to fill in the placeholders?
As concretely as possible. The clearer you describe product, audience and goal, the more usable the workflow becomes. With vague input ChatGPT answers generically, which is why the prompt ends by asking for any missing details.
Related
Rather have it done?
Prompts are a start.
Results are our job.
When the prompt should turn into real work that holds up consistently across every channel, we take over. Start free, finish professionally.